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January
2005 Minutes
January Board Meeting Minutes 10 a.m. Sunday, January 16, 2005 The Honolulu Advertiser conference room I. Call to Order - The meeting was called to order by Shauna Goya at 10:15 a.m. Present were Moon Yun Choi, Keoki Kerr, Wes Nakama, Darren Pai, Eugene Tanner, Eric Udouj (from Texas chapter) and Yu Shing Ting. II. Approval of Minutes The December meeting minutes was approved. III. President¹s Report a. Welcome new board/contact information-Shauna welcomed the new 2005 board members and thanked them for being involved with AAJA-Hawaii. b. Ohana Fest/Luncheon Shauna thanked the board members who took part in our first community service project of the year. Darren Pai, Stephanie Lum, Joann Shin, Eugene Tanner, Wes Nakama, Shauna Goya, Craig Gima and Eric Udouj volunteered at the Japanese Cultural Center New Year's Ohana Festival. Shauna noted that there was a big ad in the Star-Bulletin publicly thanking the volunteers. The next event is a luncheon forum on ethnic media which we are co-sponsoring with the Honolulu Community Media Council on January 18. c. Renew/sign up for membership Shauna reminded all board members to renew their AAJA membership for 2005 IV. Vice President¹s Report nothing to report V. Treasurer¹s Report a. Account Information According to recent bank statements, we have $2,625.50 in First Hawaiian Bank (business checking account), and $418.20 in draft balances, $12,067.59 in share balances and $5,000 in certificate balances at the Media Hawaii Federal Credit Union b. Reimbursement procedures Reimbursement forms are being made for people to use when reimbursements are needed. The forms will be kept for record keeping purposes. c. P.O. Box Mail for AAJA-Hawaii can be sent to our P.O. Box at the Makiki Post Office: P.O. Box 22592, Honolulu, HI 96823 d. Budget Yushing will be meeting with Jaymes Song to figure out the budget and funds available. VI. National Rep¹s Report n/a (Craig Gima is on assignment in Thailand.) a. Convention update-Shauna suggested that we cover a portion of the registration fee for the national convention in Minnesota to encourage members to attend. With the convention in Hawaii next year, we need to get as many members to Minneapolis as possible. -Darren mentioned that in the past, AAJA-Hawaii offered travel grants worth up to $500 but hardly anyone applied for them. -We will decide at the next meeting on whether or not we want to help pay for some of the convention costs for members wanting to attend. -Wes said that the convention and job fair in 1995 is what got him to join AAJA. -Eugene suggested that we giveaway a surfboard and free surf lessons at this year¹s convention to drum up excitement for the 2006 convention in Hawaii. He will ask Lynda Arakawa¹s brother on possibly donating a surfboard to us. Lynda is a reporter at The Honolulu Advertiser. -Darren, Jill and Keoki said they will help make the promo tape for the 2006 convention in Hawaii to be presented at this year¹s convention in Minneapolis. VII. Goals for Year Increase membership, provide more incentives for members, increase visibility, and hold two to three seminars per year (career and non-career related, professional development, ethics, tax advice, etc.). Darren suggested having a workshop on disaster coverage, possibly by someone who covered the recent tsunami in Indonesia. Eugene suggested having one big bash for members where expenses or partial expenses are paid for by AAJA-Hawaii. The event would be an opportunity to meet the 40-something members in AAJA-Hawaii, and to recruit new members. VIII. Team Leaders Shauna suggested on having team leaders for upcoming events. The Board agreed that team leaders are needed in order to get things done. IX. Calendar of Activities a. February social The February social will be a Chinese New Year¹s Lunch/Dinner. Shauna said the Joann Shin has volunteered to organize the first social. b. Media basketball league Yushing is waiting to hear from the UH Media Relations office on possibly using Klum Gym for the basketball league. Wes and Eugene said they will help with the planning of the tournament. Eugene suggested that we ask members to help out for about three hours or at one game during the tournament. Yushing will also ask Kanoa Leahey to help with the planning as well. c. Sushi and Sake night Jill said that she does not want to chair the event but will help with the planning of it. About $5,000 was raised from last year¹s event. Darren and Keoki said that they would help Jill with the event d. Membership drive X. Scholarships a. Amount to award currently the amount is up to $1,500. We need to determine what the priority is when selecting a winner (qualifications, education, financial aid, etc.) b. Deadline to apply We will discuss more on scholarships at the next board meeting. XI. T-shirts Shauna suggested that we make new T-shirts. Darren will ask Dave Amodo at News8 to possibly create a new design for us. Yushing has a friend who will print 50 T-shirts with 2-3 colors front and back for $100. We will need to purchase the blanks. XII. Web site Shauna is working with Tyson Oshiro at The Honolulu Advertiser in updating our website. a. minutes posted The minutes from each meeting will be posted on the website. b. newsletter The newsletter will be posted on the website and not mailed to save on postage costs. XIII. New Business Shauna said we will need to get new letterhead made with our new phone number, new officers and board members, etc. -Keoki mentioned that SPJ plans to have the Gridiron this year (10/21 and 10/22), so AAJA can plan on selling refreshments as a fundraiser in October. XIV. Next Meeting The next meeting is at 10 a.m. Saturday, February 12, 2005 at The Honolulu Advertiser conference room. XV. Adjourn The meeting was adjourned at 11:15 a.m.
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© 2005 Asian American Journalists Association • Hawaii Chapter
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